Accounts payable and receivable automation that layers on top of your existing accounting software.
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Bill.com vs QuickBooks
Comparing Bill.com and QuickBooks to help you pick the right Invoicing Tools for your needs.
The default small business accounting software for bookkeeping, invoicing, and payroll.
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| Feature | Bill.com | QuickBooks |
|---|---|---|
| Pricing | Paid | Paid |
| Platforms | Web, iOS, Android | Web, macOS, Windows, iOS, Android |
| Editorial rating | ★ 4 / 5 | ★ 4 / 5 |
| Starting price | $45/month per user | $35/month |
| Community votes | 11 | 456 |
Bill.com Pros & Cons
- Strong approval-workflow automation for businesses with multiple people needing to sign off on payments before they go out
- Integrates directly and deeply with QuickBooks, Xero, and NetSuite, syncing bill and payment data rather than requiring manual reconciliation
- Reduces the manual, error-prone process of routing paper or PDF invoices through email for approval signatures
- Both accounts payable and accounts receivable workflows are covered, not just one side of the cash flow equation
- Audit trail of who approved what and when provides accountability that's harder to maintain in ad-hoc email-based approval processes
- Per-user pricing gets expensive relatively quickly for larger finance teams needing many people in the approval chain
- Overkill for solo freelancers or very small businesses that just need basic invoicing without multi-person approval workflows
- Requires integration with a separate core accounting system (QuickBooks, Xero, NetSuite) rather than functioning as a standalone accounting tool
- Setup and configuration of custom approval chains takes real upfront time to match a specific organization's actual sign-off hierarchy
QuickBooks Pros & Cons
- Most widely supported accounting software among accountants and bookkeepers in the US
- Comprehensive feature set covering invoicing, expenses, payroll, and inventory in one platform
- Strong bank and credit card integration for automatic transaction import and categorization
- Large ecosystem of compatible apps and integrations for specific industry needs
- Mobile app supports on-the-go invoicing, expense capture, and mileage tracking
- Pricing has increased significantly over recent years, drawing criticism from long-time small business users
- Interface can feel complex for business owners without basic bookkeeping knowledge
- Customer support quality has drawn consistent complaints relative to the price point
- Migrating from QuickBooks to another platform can be genuinely difficult once deeply integrated
- Payroll and advanced features require add-on costs beyond the base subscription
Verdict: Bill.com vs QuickBooks
Bill.com and QuickBooks both serve the Invoicing Tools category well, but suit different priorities. QuickBooks supports more platforms (5 vs 3). Based on community engagement, QuickBooks is currently the more widely adopted choice (456 votes), but the better fit ultimately depends on your specific pricing, platform, and feature requirements.
Frequently Asked Questions
- Which is cheaper, Bill.com or QuickBooks?
- Bill.com and QuickBooks use a similar pricing model (both paid), so the cheaper choice depends on which specific plan tier and feature set you need rather than the base pricing model.
- Is Bill.com or QuickBooks rated higher?
- Bill.com and QuickBooks currently hold comparable editorial ratings, so neither has a clear edge — the right pick depends more on which specific features and pricing fit your use case.
- Which platforms do Bill.com and QuickBooks support?
- Bill.com is available on Web, iOS, Android. QuickBooks is available on Web, macOS, Windows, iOS, Android. QuickBooks covers more platforms overall, which matters if your team works across a wider range of devices and operating systems.
- Can I switch from Bill.com to QuickBooks (or vice versa)?
- Most invoicing tools tools, including Bill.com and QuickBooks, support data export in standard formats, making migration possible though rarely fully automatic. Expect to manually verify that custom configurations, integrations, and historical data transfer correctly, and budget time for the team to adjust to workflow differences between the two products.
- Should I choose Bill.com or QuickBooks?
- Bill.com and QuickBooks both serve the Invoicing Tools category well, but suit different priorities. QuickBooks supports more platforms (5 vs 3). Based on community engagement, QuickBooks is currently the more widely adopted choice (456 votes), but the better fit ultimately depends on your specific pricing, platform, and feature requirements.